Invoice Totals

Your Invoice totals are your cross check and balance back to the original Tax Invoices that you have just received. It is important that all your Invoicing at the bottom right hand side of the Goods Received Voucher balances back to your invoices that you have received from the supplier.

·    Invoice Totals

It is the value that needs to be entered from the Tax Invoice of the supplier. This total would be entered by the invoice  control department of the user that is responsible.  If the physical stock items that have been received are correct as per the Purchase Order that has been loaded into the GRV screen, then the values on the suppliers invoice should correspond to the value of the GRV Total screen at the top right hand side of the GRV screen. If the totals do not correspond then the user needs to recheck all the information that has been captured with the Tax Invoice.

If all the information in the data entry grid balances to the Invoice Totals section, then your Submit button will become available so that the user can submit the Goods Received Voucher.

If the Submit button is greyed out and unavailable then the user needs to revisit the information that has been captured into the data entry grid.

·    Reasons that the Submit Button is not available.

·    One or more lines in the GRV have no quantities entered.

·    One or more stock items in the GRV have no cost price.

·    The Invoice Totals in the bottom right hand side of the GRV screen has not been inserted.

·    The Invoice number needs to be entered.

In order to rectify this, click on the stock item in the GRV, which has the error, and correct all the information required.

Once all stock items have been corrected, then the Submit button becomes available, and you can click on the Submit button to complete the invoice control cycle.